This private policy describes how and why we obtain, store and process data which can identify you directly or indirectly, such as your name and location data. Please read this private policy carefully.
iThoughts Research is a trading name of iThoughts Ltd., registered in Endland and Wales with registration number 06641099, registered at 84 Birkbeck Road, Beckenham, Kent, BR3 4SP. Our ICO registration number is ZA303157
In this policy "we", "us", and "our" refer to iThoughts Ltd.
References to Clients, Recruiters and Participants include any potential clients or potential recruiters or potential market research participants who visit our Site but are yet to participate in our services.
References to “data”, “data controller” and “personal data” shall have the meaning given to them in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data, known as General Data Protection Regulation (GDPR).
the singular includes the plural and vice versa;
a reference to a person includes firms, companies, government entities, trusts and partnerships;
"including" is understood to mean "including without limitation";
reference to any statutory provision includes any modification or amendment of it;
We take your privacy and data security very seriously. We will ensure that any information obtained from you is treated as private and confidential by us and anyone else involved in market research.
To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the data we process. Anyone processing personal data in our team or on our behalf must do so in accordance with this policy and on the basis that we are satisfied that they can and will adhere to our high standards for data protection and security.
The transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping any username, password and unique link you use for accessing our Site confidential.
What data we gather and why
We gather and use certain information about individuals in order to provide services and to enable certain functions on this website. We also collect information to better understand how visitors use this website and to present timely, relevant information to them.
We may collect data from you in the following circumstances:
When you visit our Site (“Site Data”).
When you provide information to us within the registration form of the ‘Take part in Research' or ' Become a Recruiter' tab of our Site or through a physical sign-up process (“Sign-up Data”) or via the "Contact Us" form. In the case of Clients, when you provide us with information either online "Contact Us", in person or on calls, when commissioning us or considering commissioning us to undertake market research on your behalf (“Client Data”).
In the case of Participants, when you participate in market research with us ("Participant Data",“Market Research Data”).
When recruiting and employing staff ("Staff Data").
Site Data may include your IP address, email address, browser type and version, location, source of referral, length of visit, pages you view, search queries you make and general use of our Site. We may process Site Data to analyse access to and use of our Site by Clients and Participants. We do this in order to monitor, track and improve our Site and the services we provide. We use Site Data collected to maintain accurate internal records of our engagement with Clients and Participants. These records impact our business activities and decision-making. We may also use Site Data to engage with Clients and Participants in the future, for example to market our services and/or provide information to them by email or otherwise.
Sign-up Data may include any of the requested information fields on our online sign-up or registration forms, such as your name, email address, gender, occupation, date of birth, home address, home/mobile number, number of adults/children in household etc. This data may be processed for the purpose of logging your interest in using our services, contacting you in relation to market research opportunities or generally in relation to our business, services or partners, and/or performing analysis on our Participant, Recruiter and Client databases. Where a Client or Participant/Recruiter provides an email address to us, they provide their express consent to receiving communications from us about our service.
Client Data may include any confidential or other business information provided to us by Clients during our dealings with them and any correspondence between us and them. We use this information to understand our Clients’ businesses and to ensure that any Participant we engage with for a Client is suitable and appropriate for any market research commissioned. We may use this information to contact Clients for marketing and business development purposes, partnership opportunities, or generally to provide you with newsletters and other updates concerning our or your business and/or industry.
Participant Data may include any of the information submitted to us through the "Take part in Research"tab or otherwise provided to us by Participants, including in any correspondence with them. The "Take part in Research" information provided is used to create a thorough socio-economic profile of all Participants, which we use to accurately and efficiently assess and identify appropriate individuals for market research following a Client instruction. Clients provide very specific criteria for the Participants they want for their market research, and the more thorough our Participants profile is, the more effectively we are able to provide our service to our Cliens.
Market Research Data
Market Research Data includes any and all information you provide us with in the course of any market research. We provide this information to Clients in an edited and user-friendly report so as to provide them with actionable insights and data for their relevant projects. Market Research Data is processed and only sent to Clients on an anonymised basis unless you give your express consent for your personal details to be passed on to them.
Any of the above forms of data may include information which communicated electronically, in writing, in a meeting or on the phone. We sometimes record phone calls for the purposes of collecting Sign-up Data, Client Data, Recruiter Data and Participant Data.
We are entitled to process any personal data listed here where necessary to comply with any legal obligations which we are subject to; to establish or defend any legal claims so as to protect our or your legal rights or the legal rights of other interested parties; or to obtain or maintain our own insurance coverage or obtain professional advice; or to otherwise manage business risks (including the risk of selecting the same Participant for a Client on more than one occasion).
Staff and applicant Data
Applicant data includes infomation needed for the job application process. If successful we process data needed for employment purposes (HR, Payroll etc.).
Information we disclose
We are permitted to disclose your information in the following cases:
If we want to sell our business, or our company, we can disclose it to the potential buyer.
We can disclose it to other businesses in our group.
We can disclose it if we have a legal obligation to do so, or in order to protect other people’s property, safety or rights.
We can exchange information with others to protect against fraud, credit risks, or other similar business risks where it is in our or your vital interests to do so.
We use third parties to store personal data, such as Wix.Com (“Third Party Data Partners”). Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the Third Party Data Partners under GDPR and the law. However, we cannot control the data protection policies of Third Party Data Partners.
International Transfers of Data outside the European Economic Area (“EEA”)
The information storage facilities of our web hosting services, and of some of our Third Party Data Partners are located outside of the EEA, such as in the US and Israel. Based on a decision of the European Commission on the adequacy of these countries for the purpose of storing personal data, each of these countries will be protected by appropriate safeguards, such as the use of standard data protection clauses approved or adopted by the European Commission.
Whilst we make all reasonable efforts to ensure our Third Party Data Partners comply with the standards of the GDPR, you acknowledge that we cannot control use of such personal data beyond our reasonable control.
Cookies and how we use them
What is a cookie?
A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.
Cookies allow websites and applications to store your preferences in order to present content, options, or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit. All cookies used by this website are used in accordance with current UK and EU cookie law.
Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.
Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.
Test content on our website. For example, 50% of our users might see one piece of content, the other 50% a different piece of content.
Store information about your preferences. The website can then present you with information you will find more relevant and interesting.
To recognise when you return to our website. We may show your relevant content or provide functionality you used previously.
Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.
How do I disable cookies?
If you want to disable cookies you need to change your website browser settings to reject cookies. How you can do this will depend on the browser you use. Further details on how to disable cookies for the most popular browsers are set out below:
For Microsoft Internet Explorer:
1. Choose the menu “tools” then “Internet Options”
2. Click on the “privacy” tab
3. Select the setting the appropriate setting
For Google Chrome:
1. Choose Settings> Advanced
2. Under "Privacy and security," click “Content settings”.
3. Click “Cookies”
1. Choose Preferences > Privacy
2. Click on “Remove all Website Data”
For Mozilla firefox:
1. Choose the menu “tools” then “Options”
2. Click on the icon “privacy”
3. Find the menu “cookie” and select the relevant options
For Opera 6.0 and further:
1. Choose the menu Files”> “Preferences”
Controlling information about you
When you fill in a form or provide your details on our website, you may see one or more tick boxes allowing you to:
Opt-in to receive (marketing) communications from us by email, telephone, text message or post.
Opt-in to take part in market research (projects)
If you have agreed we can use your information for the above purposes, you can change you mind easily, via one of these methods:
Send an email to: firstname.lastname@example.org
Write to us at our registered address (see introduction above)
We will never lease, distribute or sell your personal information to third parties unless we have your permission, or the law requires us to. This includes our affiliates and / or other companies within the group.
Retaining and deleting personal data
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or purposes. Subject to overriding legal requirements, we will retain your personal data as follows:
Personal data provided to us when registering as a Client (name, contact details) for as long as required to provide our services to you as our Client.
Personal data provided to us when registering as a recruiter (name, contact details) for as long as you work for us as a recruiter.
Personal data provided to us when registering as a participant (name, contact details, demographics) for as long as you are an active member on our panel of participants.
Personal data provided to us when taking part in research (name, age, contact details) for a period of two years to check against past participation and quality control purposes.
Personal data provided to us when asking us to not contact you again (your telephone number and/or email address) to ensure we do not contact you again).
Personal data provided when applying for a job will be retained for a period of 6 months unless there is a legitimate reason to retain it for any longer.
Notwithstanding the other provisions mentioned above, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your interests or the interests of another natural person.
You, as the data subject, may request deletion of your data at any time in writing, subject to any overriding legal requirement for its retention. This can be in writing to us at our above stated address or alternatively you can send an email to:
email@example.com if you would like to get in touch.
You are entitled to:
request access to, deletion of or correction of your personal data
request personal data to be transferred to another person or company
make a complaint to a supervisory authority
object to direct marketing communications and/or limit the publication of your information to third parties
have your data restricted or blocked from processing
You can modify or withdraw your consent at any time by notifying us, although please note this may affect the extent to which we are able to provide our services to you or interact with you in future whether as a Client or Participant.
Please note that we are not permitted under our commitments to Clients to send a Participant or participant information to them more than once for market research. For this reason, we reserve the right at all times to retain relevant information required to ensure that we meet this commitment, particularly in relation to records of previous attendance at market research.
Links from our website
Our website may contain links to other websites.
Please note we have no control of websites outside the www.ithoughtsresearch.com domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy.
iThoughts ltd may, from time to time, expand or reduce our business and this may involve the sale and/or transfer of control of all or part of iThoughts Ltd. Data provided by users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this website privact policy, be permitted to use the data for the purpose for which it was originally supplied to us. We may also disclose data to a prospective buyer of our business or any part of it. We will take steps with the aim of ensuring your privacy is protected.
This agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
Data protection officer
Our data protection officer's contact details are: firstname.lastname@example.org. Please use as subject matter "Data protection query".
The following links can provide you with more information:
(EC Directive) regulations 2003